Privacy Policy

Last updated: 25 August 2026

Axean Recruitment Group (“Axean Recruitment Group”, “Axean”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store and disclose personal data when you:

  • visit or use our website;
  • register with us as a candidate;
  • apply for a vacancy;
  • submit your CV or other recruitment information;
  • refer another person to us;
  • register a vacancy or contact us as an employer or organisation; or
  • communicate with us in connection with our recruitment services.

We process personal data in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, as applicable.

1. Who We Are

For the purposes of applicable data protection legislation, Axean Recruitment Group is the organisation responsible for your personal data in connection with the services described in this Privacy Policy.

Company: Axean Recruitment Group

Country: United Kingdom

Website: www.axeangroup.com

If you have any questions about how we use your personal data, you can contact us using the details provided in the Contact Us section below.

2. What Personal Data We Collect

The information we collect depends on how you interact with Axean Recruitment Group.

2.1 Candidates

If you register with us, apply for a position or submit your CV, we may collect information including:

  • first name and last name;
  • contact details, including telephone number and email address;
  • residential address;
  • CV and employment history;
  • education and qualifications;
  • professional registrations and memberships;
  • skills, experience and professional interests;
  • references and referee information;
  • right-to-work information;
  • nationality or immigration information where relevant to establishing eligibility to work;
  • availability and preferred employment arrangements;
  • salary or remuneration expectations;
  • interview and assessment information;
  • information relating to applications and recruitment outcomes;
  • information provided during communications with our recruitment team;
  • information relating to DBS or other background checks where relevant to a role;
  • information necessary to assess suitability for a particular vacancy; and
  • other information you voluntarily provide to us.
2.2 Employers and Clients

If you contact us as an employer or organisation, we may collect:

  • your name;
  • job title;
  • business contact details;
  • company or organisation details;
  • vacancy and workforce requirements;
  • recruitment requirements and preferences;
  • information contained in communications with us; and
  • other information necessary to provide our recruitment services.
2.3 Referral Information

If you refer a friend or colleague to us through our referral programme, we may collect the information you provide about that person, such as their:

  • name;
  • telephone number;
  • email address; and
  • professional or recruitment information you choose to provide.

You should only provide another person's personal information where you are permitted to do so.

2.4 Website and Technical Information

When you use our website, we may automatically collect certain technical information, including:

  • IP address;
  • browser type and version;
  • operating system;
  • device information;
  • pages visited;
  • date and time of visits;
  • approximate usage information; and
  • other technical or diagnostic information.

3. Recruitment Information

As a recruitment company, we may process personal information for the purpose of identifying suitable employment opportunities and providing recruitment services.

For candidates, this may include using your information to:

  • assess your suitability for vacancies;
  • match your experience and qualifications with available positions;
  • contact you about suitable opportunities;
  • submit your details to relevant clients where appropriate;
  • arrange interviews;
  • obtain and verify references;
  • verify qualifications and professional registrations;
  • verify right-to-work status;
  • carry out appropriate recruitment screening;
  • assist with DBS or other checks where relevant to a position;
  • communicate with you throughout the recruitment process; and
  • support you through the recruitment and placement process.

We will only collect and use information that is relevant and reasonably necessary for these purposes.

4. Special Category and Sensitive Information

Certain types of personal data receive additional protection under UK data protection law.

Depending on the role and circumstances, recruitment may involve information such as:

  • health information;
  • disability information;
  • information relating to racial or ethnic origin;
  • information relating to religious or philosophical beliefs; or
  • other information classified as special category data under applicable law.

We will only process special category data where we have an appropriate lawful basis and an additional condition required by applicable data protection law.

Where such information is not required for the recruitment process, we will seek to avoid collecting it.

5. Criminal Record and DBS Information

For certain positions, particularly roles within healthcare and social care, it may be necessary to process information relating to criminal convictions, offences or DBS checks.

Where such information is required, we will process it only where permitted by applicable law and where the necessary legal conditions and safeguards are satisfied.

We will not request or process criminal record information unnecessarily.

6. How We Use Your Personal Data

Recruitment and Candidate Services

  • to identify suitable employment opportunities;
  • to assess your suitability for vacancies;
  • to process applications;
  • to introduce candidates to clients;
  • to arrange interviews;
  • to communicate with candidates and clients;
  • to provide recruitment and staffing services;
  • to manage candidate registrations and records;
  • to maintain accurate recruitment records; and
  • to support successful placements.

Employer and Client Services

We may use personal data to:

  • manage employer and client relationships;
  • understand recruitment requirements;
  • source suitable candidates;
  • communicate regarding vacancies;
  • arrange interviews and recruitment processes; and
  • provide recruitment services.

Website and Business Operations

We may also process personal data to:

  • operate and maintain our website;
  • improve our website and services;
  • maintain website security;
  • prevent fraud or misuse;
  • respond to enquiries;
  • maintain business records;
  • comply with legal and regulatory obligations; and
  • establish, exercise or defend legal claims where necessary.

7. Our Lawful Bases for Processing

We will only process personal data where we have a lawful basis to do so.

Depending on the circumstances, our lawful bases may include:

Consent

Where we ask for your consent, you may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

Contract

We may process personal data where this is necessary to enter into or perform a contract with you.

Legitimate Interests

We may process personal data where necessary for our legitimate interests, provided those interests are not overridden by your rights and interests.

Our legitimate interests may include:

  • providing recruitment services;
  • identifying suitable candidates and vacancies;
  • managing client and candidate relationships;
  • operating and developing our business;
  • maintaining appropriate recruitment records;
  • preventing fraud and misuse; and
  • maintaining the security of our systems.

We will consider the impact on individuals before relying on legitimate interests.

Legal Obligation

We may process personal data where necessary to comply with a legal or regulatory obligation.

Other Lawful Bases

Where appropriate, we may rely on another lawful basis permitted under applicable data protection legislation.

We determine our lawful basis before processing personal data and provide appropriate privacy information about how and why the information is used.

8. Sharing Your Personal Data

As a recruitment company, sharing relevant candidate information with prospective employers is an important part of our service.

We may share appropriate personal information with:

  • employers and organisations with relevant vacancies;
  • care homes and nursing homes;
  • healthcare organisations;
  • recruitment clients;
  • prospective employers;
  • professional advisers;
  • recruitment service providers;
  • technology and software providers;
  • hosting and IT service providers;
  • background-check and screening providers;
  • reference providers where appropriate; and
  • government, regulatory or law-enforcement authorities where legally required.

We will only share information where there is an appropriate reason and lawful basis for doing so.

Candidate CVs and Introductions

Where you have registered with Axean Recruitment Group, we may use your recruitment information to identify and introduce you for suitable employment opportunities.

We will aim to ensure that information shared with clients is relevant to the recruitment opportunity.

9. Service Providers

We may use third-party service providers to support our business operations.

These providers may assist with:

  • website hosting;
  • recruitment software;
  • candidate management;
  • email and communications;
  • IT and security;
  • data storage;
  • analytics;
  • document management; and
  • recruitment screening or verification.

Where third parties process personal data on our behalf, we take appropriate steps to ensure that they process information securely and in accordance with applicable data protection requirements.

10. International Transfers

Some of our technology providers or service providers may process personal data outside the United Kingdom.

Where personal data is transferred outside the UK, we will take appropriate steps to ensure that the transfer is lawful and that appropriate safeguards are in place where required by applicable data protection legislation.

11. How Long We Keep Your Personal Data

We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including where necessary to:

  • provide recruitment services;
  • maintain candidate and client records;
  • comply with legal or regulatory obligations;
  • resolve disputes;
  • establish or defend legal claims; and
  • maintain appropriate business records.

The retention period may vary depending on the type of information and the circumstances in which it was collected.

Where information is no longer required, we will take reasonable steps to securely delete or anonymise it.

12. Data Security

We take reasonable technical and organisational measures to protect personal data against:

  • unauthorised access;
  • accidental loss;
  • misuse;
  • alteration;
  • disclosure; and
  • destruction.

However, no method of transmission over the internet or electronic storage system can be guaranteed to be completely secure.

13. Your Data Protection Rights

Subject to applicable law and certain exemptions, you may have rights including:

  • Right of access – to request a copy of personal data we hold about you.
  • Right to rectification – to ask us to correct inaccurate or incomplete information.
  • Right to erasure – to request deletion of your personal data in certain circumstances.
  • Right to restriction – to ask us to restrict processing in certain circumstances.
  • Right to data portability – to request certain personal data in a structured, commonly used and machine-readable format.
  • Right to object – to object to certain processing, including processing based on legitimate interests.
  • Rights relating to automated decision-making and profiling, where applicable.
  • Right to withdraw consent where we rely on consent as our lawful basis.

These rights are not absolute and may be subject to legal conditions and exemptions.

14. Direct Marketing

Where permitted by applicable law, we may contact you regarding recruitment opportunities, services or other relevant communications.

Where consent is required for electronic marketing, we will seek the appropriate consent.

You can opt out of marketing communications at any time by using the unsubscribe option provided or by contacting us.

We will not sell your personal data to third parties for their own marketing purposes.

Electronic marketing and certain forms of electronic tracking are also subject to the Privacy and Electronic Communications Regulations (PECR).

15. Cookies and Similar Technologies

Our website may use cookies and similar technologies.

Cookies may be used for purposes including:

  • website functionality;
  • security;
  • remembering preferences;
  • understanding website usage; and
  • website analytics.

Some cookies may be strictly necessary for the operation of the website. Other cookies, such as certain analytics or tracking cookies, may require your consent.

Where consent is required, we will provide an appropriate mechanism for you to accept or reject non-essential cookies.

You can also manage cookies through your browser settings.

16. Third-Party Websites

Our website may contain links to websites operated by third parties.

We are not responsible for the privacy practices, content or security of third-party websites.

We recommend that you review the privacy policy of any third-party website you visit.

17. Data Relating to Children

Our recruitment services are intended primarily for adults seeking employment and organisations seeking recruitment services.

We do not knowingly collect personal data from children where there is no appropriate reason or lawful basis to do so.

If you believe that a child has provided personal information to us inappropriately, please contact us so that we can review and, where appropriate, delete the information.

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

  • changes to our services;
  • changes to how we process personal data;
  • changes to applicable legislation or regulatory requirements; or
  • improvements to our privacy practices.

The latest version will be published on this page together with the updated “Last updated” date.

We recommend that you review this Privacy Policy periodically.

19. Complaints

If you have concerns about how we have handled your personal data, please contact us first so that we have the opportunity to address your concern.

You also have the right to complain to the Information Commissioner's Office (ICO) if you believe that your personal data has been processed unlawfully or that your data protection rights have not been respected.

20. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:

Axean Recruitment Group

Email: Admin@axeangroup.com

Website: www.axeangroup.com

Address: [Insert registered/business address]